Breakage Return Billing Workflow

Breakage Return Billing Workflow: BRKC- & BRKS- Series

 1. Sale Challan → BRKC- Series → Challan Creation

• Used For: Initial billing/delivery of Breakage Return to Supplier.
• Document Type: Delivery Challan.
• Series Format: BRKC-/0001
• Approval Required: ✅ Yes (Head Office)

Challan is created at branch/store level, tagged with a specific Supplier account. The document remains in “Pending” status until HO approval.

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2. HO Approval Process

• Once created, the challan is sent to Head Office (HO) for validation.
• HO checks for:
  • Confirmation with Supplier
  • Qty Validation
  • Supplier contract terms

(Refer to the Image below)

• Upon HO approval, the document becomes eligible for invoicing.

3. Sale Bill →BRKS- Series → Invoice Creation

• Used For: Final invoicing after approval of Breakage Return challan.
• Document Type: Tax Invoice.
• Series Format: BRKS-0001
• Auto-Filled From: Approved BRKC- Challan

When the user selects the Breakage Supplier account under BRKS- series, the system automatically retrieves all approved challans linked to that account.

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Only after invoice generation, the inventory and accounts are affected.

4. Sale Challan →Status

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